Content Management System for Distributed and Mobile Teams

SharePointThe question is… how does your team draft, review, publish, share, and maintain content for your distributed and mobile work force while managing the flexibility, security, and cost of the system?


One answer may be to use SharePoint on the back end and a browser and mobile client on the front end. Out of the box SharePoint is a pretty decent platform for a group of content creators to organize, draft, and publish content for the team, or even the entire organization. SharePoint allows fairly sophisticated security so that only approved users have access. It allows routing and approval of drafts, archiving, libraries, custom lists, and a bunch more. SharePoint is a capable and secure many-to-many platform for internal communications, user assistance, sales info, proposals, video, audio, training, compliance, etc.

SharePoint on your Mobile Device

Content creators can create and consumers can consume anywhere, anytime using the Internet Explorer (IE) browser on the computer or even using an application on iOS or Android. On Android, I’m currently using SPConnect SharePoint Version 0.85 by AcquiredNotions Inc. SPConnect allows me to access my self-hosted SharePoint site without having to log in each time. I can open, edit and save changes to documents and other files. This app is available in the Google Play store.


Office 365

Other options in addition to hosting your own SharePoint servers in your own data centers is to have them hosted for you by a company that specializes in this sort of thing. You can subscribe directly with Microsoft or there are a number of companies offering hosted SharePoint. SharePoint Online can be integrated with Office 365. If you have a qualifying Office 365 subscription, you can use the Microsoft Office Mobile application.

For a small business, an Office 365 subscription may be the way to go the get email, office applications, and content management all in one package. This is the hassle-free solution. You don’t have to build or maintain it. You just log in and it works.

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